Winterization Tips for Property Managers

Winter is already upon us, and if you have not yet winterized your property, it is time you took immediate action. In today's climatic conditions, you cannot be complacent about winter, even if your property is located in a warmer region of the country.


Unexpected storms during this season can create havoc, as it was quite apparent every once in a while when a region of the country is smashed by Mother Nature. Hence, leaving things unattended can prove quite costly, and it is best to prepare your property to withstand the harsh wintry conditions. Here are some useful tips to get your property ready.


Inspection and Repairs


The first thing to do is to carry out an extensive inspection of the property inside and outside. Thoroughly check the window frames, doors, and walls of every unit. Immediately repair damages windows or doors and seal cracks, crumbling mortar, and holes. Additionally, check wood trimmings, sills, and sidings especially near doors, and electrical outlets. Use weather strips or caulk to seal the openings. This will not only help in keeping the warmth in, but also result in quite a bit of savings on energy bills.


Do not forget to inspect the exteriors as well. Check the roofing, and the window frames and doors in the common areas. Attend to the roof first, and check for loose or damaged shingles. The weight of snow during winter can put extra pressure on a damaged roof and worsen the condition further. 


Check Heating Systems


Everybody relies on the heating system during the cold wintry days to keep warm. Hence, it becomes important to check these systems in each unit. Mainly check if the pilot light comes on, and that the filters are not clogged with pollutants and dust. It is better to hire a maintenance team to check the heating system, so that they can conduct repairs and do the required maintenance tasks immediately. When you try to do this in winter, emergency repairs will work out very costly.


Clean Gutters


Gutters clog quickly with debris and leaves. It is important to have them cleaned regularly throughout winter, as accumulation of water in these channels can lead to leaks and formation of ice and snow.


Insulate Pipes


Exposed pipes are the first to be affected during winter. Wrap exterior pipes with some insulating material such as insulation tape or self-sealing foam tubes. These materials are inexpensive, and they will prevent damage to pipes that can be very expensive to repair. If there is an external irrigation system, the steps you need to take will depend on your location. If the property is in a cold place, you need to drain the pipes fully of water, and it is best to hire professionals to winterize your sprinkler system. In warmer climates, check the freeze sensor and turn off water supply during exceptionally chilly spells.


Check Fire Alarms and Smoke Detectors



Units will remain enclosed during the winter months while the heat is turned on inside. This increases the chances of accidental fires. Hence, check that the monoxide detectors and fire alarms are in solid working condition.  

Keeping the Property Free of Bugs and Pests

With the onset of fall, many bugs and pests try to get indoors where the temperatures are warmer. Once they come into the units, they tend to hide and create a lot of nuisance for residents. All across the country, the nuisance of stinkbugs is becoming a major problem. According to studies, BMSB (Brown Marmorated Stink Bug) came for Asia and it has been a major menace across 41 states.


An Imported Pest


These bugs have increased alarming in number because they reproduce fast, and there is no predator in the country that feeds on this bug. Stinkbugs as the name suggests give off an unpleasant odor and create a nuisance by buzzing around renters and everyone else. Apart from creating nuisance for people, they are known to cause major damage to fruit crops.


Most properties are finding it very difficult to keep this bug out, especially during the colder months. The scientists at US Department of Agriculture are testing the genome of this bug, and trying to develop traps and use of certain wasps to reduce their numbers. In urban settings and on properties, it becomes even more difficult to destroy these bugs due to the restricted use of pesticides and other harmful chemicals. Here are some tips that property management could implement to reduce this nuisance.


NPMA (National Pest Management Association) has given certain useful guidelines for reducing the incidence of stinkbugs on a property this fall:


§  Moisture has to be eliminated as much as possible, which means keeping the bathrooms and kitchens dry, and repairing clogged drains and leaking pipes.

§  Prevent the entry of stinkbugs and other pests by sealing all crevices and cracks using steel wool and caulk. Additionally, install screens on chimney openings and for vents in the attic.

§  Check for loose mortar and poor weather stripping and replace the same, especially around windows and basement foundation.

§  To prevent brining these bugs inside the unit, educate tenants to inspect grocery bags, boxes, and luggage before they bring them inside their homes.

§  Make sure garbage is stored in sealed receptacles on the property, and encourage tenants to wash off used plates and pans regularly and avoid a pile up.


Stinkbugs like indoor areas that remain undisturbed and their prime spots for nesting are under boxes and furniture. Therefore, make sure to prevent clutter from taking root inside and outside of units. Rooms that remain locked up should be aired and cleaned at least once a week. Property management staff can carry out inspections before and during fall season to look for crevices, cracks, and the condition of windows and doors. Additionally, check for holes in screens and have them replaced.


A Growing Problem



All these tips will help in keeping other pests like rats, spiders, and cockroaches out as well. Pests not only create health hazards but also cause extensive damage to structures. All the above preventive measures will reduce the chances of infestation; however, keep a lookout for increase in pests on the property. If there is any sign of possible infestation, immediately call a professional pest control service.  

What Property Management can expect in 2015

With the year ending on a relatively positive note, many property managers might be worried about what the coming year is going to hold. Here are certain important predictions by the top experts regarding rental properties.


Increase in Demand for Rental Properties


While demand for rental units is expected to increase next year, the main demand will be for apartments. This is because many Gen Y members are not eager to start families and therefore are not going to need starter homes. According US Census Bureau the normal level of new households is around 1.1 million, but only 746,000 new households were formed last year.


This indicates that it now takes much longer for Americans to complete various rites of passage such as marriage, starting a family, buying a house, and so on. Secondly, the new generation has seen the despair and bankruptcy people had to endure because of the housing collapse, and they do not want to rush into owning a home. 


Additionally, it is much tougher now to acquire a mortgage, since the qualifying process is more stringent because for many years banks were forced by the federal government to authorize loan giving to people that should not have been qualified to live in that home. Most of the young crowd has a huge debt to income ratio, since they will be repaying student loans with income from part-time or temporary jobs. Hence, hardly anyone seems to be eager to become a homeowner, and therefore there will be increased demand for rental properties.


Major Demand will not be in the Metros


Most of the millennial crowd is not seeking to make it big in the top cities. Rather they prefer working and living in areas that have lower cost of living. Secondly, telecommuting has increased dramatically in the past couple of years, which makes it easier for young professionals to visit offices in metros occasionally, since they can deliver their work digitally most of the time. Therefore, all these reasons will contribute towards more demand for rental properties in smaller cities rather than big city metros.


Renters will Prefer Walking


Renters are choosing to bike or walk rather than drive a car over long distances. This means renters are looking for neighborhoods that will satisfy most of their needs within walking distances. This trend had started last year and is likely to continue in the next year as well, but falling fuel prices might mute the full effect.


Older People Prefer Renting


In the past, most people who raised children would stay on in their paid for homes, after their children had left. However, recently this trend has changed, and empty nesters are preferring rentals rather than living in the same home they have been living in for so many years. Secondly, these people are in the age group of 50 to 65 and not very old. These couples are also much more active and healthier, and they like to live in happening & vibrant communities rather than dull suburbia.



Many such people are moving to places where there is more scope for recreation and meeting other people. This trend has mainly developed due to changing lifestyle choices. However, many people have been affected by foreclosures and divorce, as well. Whatever, may be the reason, elder people will also be driving up the demand for rental units.  

Renovations vs. Repairs in Regards to Solid Property Management

Renovating the property has many advantages. A property having a new look or one that offers better features is always attractive for potential tenants, and there is bound to be lesser vacancy rates as a direct correlation. Renovations could be a sure way to improve the reputation of the property and attract more tenants; however deciding upon what renovations to undertake is often a daunting task. And it normally involves some type of executive understanding, maintenance schedule, or management protocol.


You have to consider carefully the renovation costs and the expected ROI. Choosing the right remodeling project will not only preserve the property's equity but also its integrity.


Minor Improvements and Major Repairs


One of the best ways for property management to find out the right renovations is to consider the rental property to be a home rather than just a unit. It also does not have to be a major project, since well thought of scaled down remodeling and renovation projects can provide outstanding and tangible returns. Hence, even minor improvements can make an exceptional difference.


Nevertheless, certain major projects are unavoidable when it comes to structural integrity roofing of the building. A leak in the roof could result in a major loss, when units become inhabitable and tenants start moving out. A top priority should be given to preserving the integrity of the dwelling, while everything else can be evaluated as per its cost and potential ROI.


Cleaning vs. Replacement


The condition of the flooring and carpets has a major influence on the looks of the unit. If the carpets are in fantastic condition then it is not necessary to replace them; however, it is integral to have them shampooed and cleaned. If you are planning to replace carpets, then consider remodeling the apartment with tile of wooden flooring.


The project will be relatively expensive but compared to the average life of a 10 year old carpet, the tiled or wooden flooring could last a lifetime. Secondly, if the unit already has tiles, then minor flaws such imperfections, scratches, and chips can be fixed with spot replacements.




A fresh coat of paint to the walls makes the unit appear new, and a painting job is required before a new tenant moves in, especially when the previous tenant was occupying the unit for a long time or had been a smoker. Painting can be an inexpensive renovation compared to trying to hiding the smell and the decayed look that cigarette smoke over time can bring to a home. The paint job could be limited to certain walls that show wear, decay, or will probably not inspire potential residents.


Bathroom and Kitchen Renovations


Renovations to bathrooms and kitchens need investment as well and this should impress any potential renter that the property management shows this work too. If you are on a smaller budget, then consider the option of resurfacing instead of implementing total replacements. Resurfacing cabinetry, showers, and bathtubs can also work compared to a complete overhaul.


Usually baths with acrylic coating have a lifespan of about 15 years. Hence, you could use this as a guideline to estimate whether the bathroom and kitchen will need to be gutted and completely redone or if a resurfacing job will suffice.  



Hiring Maintenance Staff

The major part of property management involves regular inspections of the property, and repairs and maintenance tasks. If the property were very small, then hiring a contractor would be a marvelous idea to attend to the repairs and maintenance when they crop up. However, for bigger properties it would be cost effective to have in-house staff.


Once you have hired trustworthy and efficient maintenance staff, it will not only make the job much easier, but you will also save lot of money, which will improve returns. However, hiring such a staff at a reasonable rate could be a daunting task and here are some tips that can be helpful.


Clearly Define what is Expected


Firstly, before hiring anybody, you need to be clear about what you would like the staff to do. You must jot down all the responsibilities that the proposed maintenance staff is to take up. You might feel most maintenance tasks are of general nature, but it is important to match your requirements with the qualifications of the staff, you are planning to employ.


For instance, if the property has a particular boiler system, then you would want someone who has knowledge and experience in handling issues with such systems. When you are specific about responsibilities, you can find the best staff suited for the maintenance requirements of your property.


Advertising Job Requirements


After you have clearly listed the responsibilities that you would want your maintenance staff to take up, then it becomes easy to prepare an ad to attain or receive responses from suitable candidates. If your requirements are vague, then you will have to sift through many candidates, which will be a big waste of time. The advertisement should clearly list responsibilities, and the possible challenges the staff will have to face in the job. Additionally, do not ignore your specific requirements, even when the candidate has been referred to you by someone you know.


Interviewing Candidates


Before you start interviewing candidates, it would be a sound idea to make a list of questions that are important to you. Avoid time wastage by asking practical and specific questions, which will reveal the suitability of the candidate for the jobs you have in mind. The first few questions should reveal whether the candidate meets your general requirements. If the candidate is promising, then you could ask another set of questions that are more specific and elaborate.


You could create certain scenarios that you feel are most likely to occur on your property, and ask the candidate, how best he would handle the situation. This will test the candidate's knowledge and his decision-making skills.


What to Look For


Apart from specific skills and experience, it is important to know the character of the person you would be employing. Candidates with drug problems or prison records should obviously be avoided. If the person has worked in a similar capacity before, ask for the reference and the reason why he has left the previous job. Additionally, make sure the candidate is responsible, and can manage the work independently & professionally.



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