As a property management company, you will be handling properties of different clients. This involves a lot of paperwork that is time consuming and labor intensive. At the same time, you also have to ensure the properties you are managing function smoothly and tenants and landlords are happy with your services. One part of property management is taking care of security deposits. Since you are legally bound to return the security deposit, there is no room for mistakes.

Understanding the Laws Related to Security Deposits

The security deposit is meant to cover any damage the tenant may cause during their stay. Some states in the country mandate the landlord does not take more than a month or two of the rent but the amount depends on the state where the rental property is located. It also is important to note that many states in the US make it necessary for a security deposit to be placed in a separate account, and there are some states that require landlords to pay an interest on the amount.

So, as a property manager, you should be aware of the state laws pertaining to security deposits and keep the landlord apprised of them. Also, make sure the landlord knows the amount can be used just to cover unpaid rent and repairs and/or cleaning that occur over and above normal use.

Using Rental Property Software to Keep Track of Security Deposits

It is important you realize states and local communities have their own laws regarding security deposits. Hence, if you have clients spread over different cities, it can be tough to manage these deposits, as the laws change from city to city. A rental property software program can not only help you keep track of the various properties, you also can use it to obtain details of the security deposits and the deadlines for returning it to different tenants.

The property management company and landlord have a legal obligation to return the deposit within a stipulated period of time after the tenant vacates. The software allows you to keep track of this timeline, so that you don’t have to keep referring to your notes and planner. You will be sent, well, it is automatic, an alert a few days before the deadline to remind you when it is time to return the deposit.

You also can use the software to figure out trends when inflow and outflow of tenants increase. Usually, this happens during specific periods, such as when the new school year begins. By keeping an eye on these trends through the software, you will be prepared to manage the security deposits of multiple tenants seamlessly.

A Sagacious Purchase

As a property manager, if you are not using rental property software, you may be struggling with your work, particularly when it comes to processing security deposits. Obtain some outstanding and impressive software today and make your work and life easier.